Spoken language is different from the written language in several ways. One of the main differences is that spoken language is transient and temporary, while written language is permanent and can be revisited at any time. Spoken language is also more informal and less structured than written language and often includes nonverbal cues such as tone of voice, facial expressions, and gestures.

Another difference between spoken and written language is that spoken language is more immediate and responsive. Each speaker responds to the other person’s words, creating a dynamic and fluid conversation. On the other hand, written language is more deliberate and considered and can be edited and revised before it is shared with others.

In certain situations, recording every utterance in a conversation or statement is essential to understand the non-verbal context and subtext that may be present. This is where the verbatim transcripts come into play.

Verbatim Transcript: Definition, Types and their Purposes

A verbatim transcript is a highly detailed and accurate written record of every word in an audio or video file. It captures not only the content of the conversation but also the nuances and subtleties of the spoken language, such as filler words, false starts, and pauses. Verbatim transcripts also include grammatical errors, slang, and other colloquial expressions commonly used in spoken language but may not be appropriate in written language.

Different transcription needs may require variations. There are three verbatim transcriptions variations: Verbatim, Intelligent Verbatim, and True Verbatim.


Verbatim transcription is a method of transcribing spoken language where every word is recorded, including any errors or false starts. This approach provides a more accurate representation of the spoken language and eliminates any confusion that may arise from repetitive phrases. However, repetitions and stuttering are typically removed for this type of transcription to make the transcription easier to read. Additionally, filler words such as “erm,” “hm,” and “um” are typically excluded from verbatim transcriptions.

Intelligent Verbatim

Intelligent verbatim is a type of transcription that combines the comprehensive nature of verbatim transcription with some level of editing and paraphrasing. This approach aims to create a transcript that is accurate and easy to read without sacrificing the integrity of the original spoken language.

Unlike verbatim transcription, which records every word, including errors and false starts, intelligent verbatim may involve minor editing or paraphrasing to correct the mistakes, clarify unclear speech, and make the transcript more coherent. This may include removing filler words and repetitions, correcting grammar and spelling, and making the conversation more readable by rephrasing complex sentences.

Intelligent verbatim is commonly used for business recordings, as it allows for a polished final product that is ready to print and error-free. This is useful for creating accurate records of meetings, conference calls, and other business-related communications.

This method of transcription strikes a balance between accuracy and readability. It is an excellent choice for those who need a polished final product that accurately represents the spoken language and is easy to read and understand.

True Verbatim

TTrue Verbatim transcription captures every single word, sound, and non-verbal communication. This style of transcription is known for its level of detail and comprehensiveness. It includes everything said and heard, including filler words, false starts, and interruptions. It also records non-verbal communication like laughter, sighs, and other sounds that may not be words but are still crucial to the recording.

This level of detail makes true verbatim transcription ideal for various uses, such as academic analysis, legal procedures, and research. True verbatim transcripts can provide a wealth of language and communication research information in educational settings. It allows researchers to analyze language patterns, communication styles, and how speakers navigate through mistakes during a conversation. In legal proceedings, true verbatim transcripts can provide an accurate record of statements, allowing for a more thorough understanding of the proceedings. And in research, true verbatim transcripts can offer a detailed account of the spoken language, allowing researchers to understand the context and nuances of the conversation.

Making Sure Your Verbatim Transcripts are Accurate

Creating a verbatim transcript is a complex and time-consuming process that requires a high level of attention to detail and a deep understanding of the spoken language. Transcribing long and difficult audio files can be particularly challenging and may require additional time and effort. To ensure that the final transcript is accurate and detailed, finding an experienced and reputable transcription company with a team of skilled and knowledgeable transcribers to transcribe your audio file into the output format you want is essential.

The transcribers must possess a deep understanding of the spoken language, including its grammar, idiomatic expressions, and the conversation context. They must be able to identify and transcribe verbal cues, such as pauses and hesitation, that provide context and insight into the conversation. They must also be able to transcribe the dialogue exactly as it was spoken, including any errors or inconsistencies, to ensure that the final transcript accurately represents the original audio file.

At Daily Transcription, we understand the importance of accurate and reliable transcription services, whether for legal, business, or research. We take great pride in being a leader in verbatim transcriptions and other transcription services. Our team of transcribers is highly skilled and experienced, and they understand the nuances of spoken language and the importance of capturing every word and verbal cue in a conversation.

In addition to accuracy, we also understand the importance of timely delivery. We work closely with our clients to understand their deadlines and ensure that the final transcript is delivered on time. Our team is available to assist you throughout the entire process, from determining the type of transcription you need to provide you with a final transcript. If you have any questions or need assistance, please contact us; we will be happy to help you.